Invitation to Exhibit

The SimTecT 2001 Conference Organising Committee invites you to participate in another successful SimTecT Conference taking place in Australia’s Capital City.

In making a commitment to become an exhibitor your company will be assured of high profile exposure to the international simulation community who have rated SimTecT a high point in the international calendar. SimTecT 2001, located at The Exhibition Park In Canberra (EPIC), will attract visitors to Canberra who want to know more about the latest technology, research and application of simulation in their businesses.

SimTecT 2001 will have special appeal to practitioners in fields such as:

The Conference is being promoted broadly throughout Australia and internationally through simulation associations and organisations in Europe, Asia and North America. The location of networking opportunities such as the Welcome Reception, lunches, and coffee breaks has been designed to maximise exposure to the Exhibition.

The venue is 15 minutes from the main business and government precincts in Canberra. Senior government department officers and Defence VIPs will be invited to attend keynote addresses and tour the Exhibition.

Exhibitors and Major Sponsors will be entitled to present product or company information in a dedicated, furnished meeting room equipped with full audio visual facilities for presentations. (Data projector and whiteboard).

To secure your place at SimTecT 2001, simply choose the sponsorship exhibition booth that suits you best, complete the attached application form and forward, with your deposit to the SimTecT 2001 Conference Secretariat, ConSec.

For further information about exhibiting, please contact Barry Neame at the Secretariat on +61 2 6251 0675, Facsimile +61 2 6251 0672, >

Conference Details

Dates

Monday 28 May – Thursday 31 May 2001

Venue

The Exhibition Park In Canberra (EPIC), Flemington Road, Mitchell, ACT, is located about 10 minutes drive north of the city centre, just off Northbourne Avenue.

The attached floorplan has been designed to ensure good visibility and access to all stands. Maximum traffic flow will be encouraged by the placement of catering stations at key points in the exhibition areas as well as by constant referral.

A dedicated Company/Product information presentation room has been arranged for Major Sponsors and Exhibitors. This furnished meeting room will contain a data projector and whiteboard for presentations. There is also scope for hospitality arrangements to be included in this room.

There are a maximum of 63 exhibition booths available and all morning, afternoon teas and lunches will be held in the Exhibition areas.

The Welcome Reception will be held in and around the Exhibition.

The Conference Dinner will be held at New Parliament House on Wednesday 30 May 2001.

Conference Program

The Conference will include:

Monday 28 May 1000-2000 Workshops; Welcome Reception

Tuesday 29 May 1000-1800 Paper presentations

Wednesday 30 May 1000-1800 Paper presentations; Conference Dinner

Thursday 31 May 0800-1500 Paper presentations

Thursday 31 May 1500-1800 Move out

Promotion of the Conference and Exhibition

To ensure maximum attendance, the SimTecT 2001 Conference will be widely promoted throughout Australia and overseas by:

• distribution of the conference main announcement and registration brochure

• SimTecT 2001 website

• Regular emails to over 2,500 targetted simulation practitioners

• advertising within industry related journals and magazines

• promotion at other industry related conferences/meetings

• special interest groups

Those who attend SimTecT 2001

• defence personnel

• private sector practitioners in the areas of modeling and simulation

• government agencies

• researchers

Benefits to your company by exhibiting at SimTecT 2001

The benefits to your company include:

• statement of intended profile to the market

• corporate goodwill from conference delegates

• relationship marketing

• creation of brand awareness and acceptance

• demonstration of your products to decision makers

• increased business potential

• enhanced company profile

• direct access to an audience made up of your clients, current and potential

• broadened exposure through to May 2001 by acknowledgement in all print material
including the conference registration brochure, conference program/handbook and the
conference proceedings

• promotion in the industry related journals and magazines

• promotion on the conference web site

• exposure at the Conference through signage and announcements

Exhibition Stand Package

Dimensions 3m x 2.4m

Walls Walls are 2.4m high and finished in blue velcro compatible fabric

Fascia Fascia is 30cm deep and finished in teal Velcro compatible fabric

Company name 1 company name per stand in computer cut vinyl standard style
letters. Max of 25 Letters - Pty Ltd etc deleted. Corner stands have 1
name

Lights and power 2 x 150 watt lights per stand and lights are mounted on the inside of the
front fascia. One single power point – 1,000 watts (4amps) capacity

Welcome Reception An invitation is extended by the Conference Committee, for two people
per exhibition booth booked to attend the Welcome Reception as their
guests on Monday 28 May 2001

Conference Kit One per exhibition booth including delegate listing

Name badges Name badges for two representatives

Promotion Listing of company name in the Conference Program/Handbook

30 minute (per company) access to Company/Product information presentation room

Catering Morning/afternoon teas and lunches for two representatives each day

Cost $2,800 per 3m x 2.4m booth (plus 10% GST)

Discount of $1,400 for the first booth for all SIAA Full Members

Floor Plan

The Exhibition is constructed by SBX Pty Ltd. Hire of furniture, audio visual and plants may be booked direct with SBX Pty Ltd. All details will be sent to you upon receipt of booking.

The attached floorplan has been designed to ensure good visibility and access to all stands. Maximum traffic flow will be encouraged by the placement of catering stations at key points in the exhibition areas as well as by constant referral.

The Welcome Reception will be held in and around the Exhibition.

"Move-in/ Move-out" times

Move in: Sunday 27 May from 9am

Move out: Thursday 31 May from 3pm

SBX Pty Ltd Exhibition staff will be on site during the Sunday exhibitor move-in period to ensure that the final exhibitor’s requirements can be met.

Exhibition hours

The exhibition will be officially opened during morning tea on 28 May 2001 and the exhibition hours will be:

28 May 9.00am-8.00pm

29-30 May 10.00am-6.00pm

31 May 8.00am-3.00pm

How to book and details of payment deadlines

Exhibition

Early booking is necessary, as space is limited, and booths will be allocated strictly in order of the date the deposit payment and Application to Exhibit form is received. In order to confirm your exhibition space we will require the Application to Exhibit form and fifty percent (50%) deposit payment to be forwarded by return mail. Confirmation of the order must be received by 1 March 2001.

Cheques should be made payable to SimTecT, and forwarded to the Conference Secretariat*, ConSec – Conference Management, PO Box 3127, Belconnen Delivery Mail Centre ACT 2617 Australia.

*Conference Secretariat: ConSec - Conference Management as agent for the Simulation Industry Association of Australia (SIAA) Limited

Cancellation Policy

In the event of withdrawal of Dinner sponsorship, Welcome Reception sponsorship, or exhibition booth booking please be advised that unless that particular area of sponsorship/booth is resold, the conference will reserve the right to retain deposit monies received.

Further information

For further information please contact Barry Neame at the Conference Secretariat on:

telephone +61 2 6251 0675

facsimile +61 2 6251 0672